Beauty • 2025

WordPress to Billit Integration

API Development Automations Integration

Project Overview

A middleware solution connecting WordPress to Billit with PEPPOL compliance

The Challenge

Imagio, a make-up and beauty e-commerce brand based in Belgium, needed a middleware solution to connect their WordPress e-commerce system with Billit accounting software. They required automatic invoice generation for each order and needed to ensure PEPPOL compliance for the upcoming 2026 regulations.

Our Solution

We developed a custom middleware application that seamlessly connects WordPress to Billit accounting software. The solution automatically generates invoices for each order placed through their WordPress site and ensures all invoices are PEPPOL-compliant, future-proofing their business for the 2026 regulatory requirements.

Results

✓

Eliminated manual invoice creation, saving 15+ hours per week

✓

Ensured 100% PEPPOL compliance for all invoices ahead of 2026 requirements

✓

Reduced invoice errors by 98% through automation

✓

Improved cash flow with faster invoice processing

Key Features

📄

Automated Invoice Generation

Automatically creates invoices in Billit for each order placed through the WordPress site, eliminating manual data entry and reducing errors.

✅

PEPPOL Compliance

Ensures all generated invoices meet PEPPOL standards, preparing the business for the 2026 regulatory requirements.

🔄

Real-time Synchronization

Maintains real-time data synchronization between WordPress and Billit, ensuring accurate and up-to-date financial records.

⚠️

Error Handling & Notifications

Robust error handling with automated notifications for any issues that require manual intervention.

🔗

Custom Field Mapping

Flexible field mapping between WordPress order data and Billit invoice fields, accommodating specific business requirements.

🔒

Secure Data Transfer

Encrypted data transfer between systems, ensuring sensitive customer and financial information remains protected.

Our Process

Requirements Analysis

We conducted detailed interviews with Imagio's team to understand their workflow, accounting needs, and specific requirements for the integration.

System Architecture Design

We designed a robust middleware architecture that would securely connect WordPress with Billit while ensuring PEPPOL compliance.

API Integration Development

Our team developed the core integration between WordPress and Billit, implementing secure authentication and data mapping.

PEPPOL Compliance Implementation

We implemented the necessary features to ensure all generated invoices meet PEPPOL standards for electronic invoicing.

Testing & Quality Assurance

Rigorous testing was performed to ensure reliable operation, accurate data transfer, and proper error handling across various scenarios.

Deployment & Training

We deployed the solution to production and provided comprehensive training for Imagio's team on monitoring and maintaining the system.

Technologies Used

Node.js Express REST API WordPress API Billit API PEPPOL JWT Authentication MySQL Docker GitHub Actions

Featured Client Review

"Ik leerde Knops Media kennen en wat voor mij zeker het onderscheid maakt is dat dit bedrijf niet enkel de technische (snelle) efficiënte service brengt maar ook nog eens commercieel mee nadenkt, suggesties brengt voor mijn b2b market! TOP!"

5 / 5